🚶 Step-by-Step New Employee Onboarding Setup:

Step 1: Create IAM User

• Go to IAM > Users > Add users
• Enter the username (e.g., jdoe)
• Select Access type:
  • ✔️ AWS Management Console access (with password)
  • ✔️ Programmatic access (for CLI/API use)

✅ Optional: Autogenerate password & require password reset

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Step 2: Add User to a Group

• Create a group if it doesn’t exist (e.g., Developers, HR, or CloudEngineers)
• Attach policies (e.g., AmazonS3ReadOnlyAccess, custom policies)
• Add the user to this group

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Step 3: Create and Attach IAM Role (Optional)

• If the user needs temporary elevated permissions:
  • Go to IAM > Roles > Create role
  • Use “IAM user” as trusted entity
  • Assign permissions (e.g., admin or project-specific)
  • Tag the role for tracking (e.g., Project: Onboarding)
  • Grant the user permission to assume this role via policy: jsonCopyEdit{ "Effect": "Allow", "Action": "sts:AssumeRole", "Resource": "arn:aws:iam::123456789012:role/OnboardingRole" }

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Step 4: Add Tags to the IAM User

• Add tags such as:
  • Department=Engineering
  • Manager=Alice
  • StartDate=2025-06-11
  • EmployeeID=00125

Tags help with cost tracking, permissions, and automation.

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Step 5: Send a Welcome Email

Use Amazon SES or an external integration (like AWS Lambda + SNS or Zapier):

Option A: AWS SES + Lambda

1. Verify sender email in Amazon SES
2. Create a Lambda function (Python/Node.js) that sends an email using boto3
3. Trigger Lambda manually or through an EventBridge Rule

pythonCopyEditimport boto3

ses = boto3.client('ses', region_name='us-west-2')

def lambda_handler(event, context):
    ses.send_email(
        Source='hr@yourcompany.com',
        Destination={'ToAddresses': ['jdoe@yourcompany.com']},
        Message={
            'Subject': {'Data': 'Welcome to AWS Team!'},
            'Body': {
                'Text': {
                    'Data': 'Hi John, your IAM login is ready. Visit https://console.aws.amazon.com'
                }
            }
        }
    )

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🚀 Automation Suggestion (Advanced)

Use CloudFormation YAML template to automate the onboarding process for a new employee:

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✅ What it does:

• Creates an IAM User
• Adds the user to a specified group
• Tags the user
• (Optional) Attaches a policy directly
• Sets a login password
• Stores the credentials in AWS Secrets Manager for secure retrieval

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📄 CloudFormation Template (YAML)

Or to use the Step Functions workflow that runs everything together, but that will be more advanced setup.

Created By Yao Zhang Using Midjourney And ChatGPT